Course Catalogues / Courses / Description

Price: 3750 £

• Assessing your current time management skills level

• Goal setting – learn to focus on the activities that give you the greatest returns

• Methodologies for planning and task organisation

• Prioritisation - develop an optimal solution to leveraging your time to prioritise effectively

• Planning for problem solving and managing time wasting activities

• Learn new methods for breaking habits

• Overcome procrastination and indecision

• Learn how to delegate, make quick decisions, deflect interruptions

• How to say ‘No’ but not mean ‘Never’

• Develop a personal time management system.

Achieving work/life balance is one of the greatest challenges in today’s work environment. The fundamental key to realising this goal is the effective management of workflow, time and processes in both of these quadrants.

The course will take you through a journey in time, identifying where you are now, where you want to be, and most importantly how to get there. This comprehensive day will bring to light proven methodologies for realistic goal setting, results-based planning and simple techniques to take your personal productivity and effectiveness to a higher level.

Key focus is placed on how to actualise expected returns on investment of time through cost / benefit analysis and the effort versus outcome equation.

The course caters for all levels of responsibility within the typical work environment.

Delegates will be offered an opportunity to share problematic situations with a view to solving productivity issues for the long term, through active discussion and learning how to develop new habits and break old ones. Simple, practical and effective ‘take home’ tools will assist individuals in the development of effective time management and organisation skills.

Experience the gratification of being able to shut down your computer at the end of each day knowing you have achieved everything you planned and start tomorrow with a clean slate.

Requirements Before the Course

• 1) Log how you spend your time for at least 3 days before attending the course. This will assist you in identifying and analysing where your time is spent, and develop strategies for becoming more productive

• 2) Bring a copy of your job description or typical daily tasks to facilitate exercises and use as live case studies during the masterclass

Course Details

Course Registration:          8:15am
Course Commencement:    8:30am
Course Conclusion:            5:00pm

Break Times:
Customised to suit participant requirements

Explanation of Timings:
These times act as a guide and may modify slightly depending on the depth of interactive class discussion and whether assessments are being conducted

Course Program:
This program is a guide and may alter to better address participant requirements on a consensus basis

Goal & Task/Workflow Setting Learn how to set realistic and achievable goals to ensure you meet or exceed the standards of expectation for every task. Real life examples of daily tasks and goals will be used to highlight the different factors requiring consideration in order to ensure tasks are achievable. • Use live examples of tasks that need to be achieved in a typical day as a working model • Identify factors which have the potential to affect the achievement of tasks, e.g. technology, tools, support, reliance on others • Identify the importance and benefit of breaking down tasks • Ensure we are not setting ourselves up for failure by setting unrealistic deadlines or self imposed timelines Exercise: Use a snapshot of a typical day to analyse how realistic our expectations are in context to what we would like to achieve. Discussion: Typical problems associated with task completion based on individual snapshots. Planning & Workflow Organisation Review and put into practice the process of planning through segmentation of tasks into organised time periods – e.g. daily, weekly and monthly. Learn how to effectively manage components of time to develop critical paths and doable ‘To Do Lists”. • Identify the traits of and managing ‘disorganised’ individuals • What do we need to do to become more organised • Learn how to break tasks down to its simplest form • Risk manage for the unexpected in your planning Exercise: Identify tasks and the frequency required for completion from individual job descriptions. Complete a typical critical path by starting at the lowest denomination. Build a workable plan that provides organised structure to each day. Discussion: Address obstacles to planning and how to plan for the unexpected. Prioritising Learn to differentiate what is IMPORTANT versus what is URGENT. Look at ways to make sure we are investing time in doing things that give us the desired outcome in the time required. We are easily swayed or distracted by pressure, tasks and/or people who insist on being made a priority. Become proficient categorising tasks effectively to ensure we complete them on time and in order of importance. • Understand how effective prioritisation determines our productivity and quality of our work • Use the PRIORITY MATRIX to determine the order of tasks • Explore the 4 quadrants in task allocation based on Important vs. Urgent Exercise: Develop a scenario to apply the principles of prioritisation for discussion and debate

Breaking Habits A critical factor in effective time management is the identification of our own behaviour and habits. We identify the typical habits, which sabotage our efforts to become more productive and time efficient. In doing so, we identify ways of breaking bad habits and creating good alternatives. • Highlight procrastination techniques that we may or may not be aware of • Look at different ways of overcoming procrastination • Identify typical time wasters • Learn how to say ‘no’ • Eliminate unnecessary distractions • Application of the 80/20 rule Discussion: Identify the habits of highly effective people and how we can incorporate specific traits in our own behaviour. Making it Work Develop an action plan incorporating all the factors that assist us in becoming highly effective, more productive and better organised on both a professional and personal level. Learn how to monitor your own performance against set tasks over a period of a week and accelerate the learning process through self-analysis. • A simple five day action plan • Face recurring habits which prevent you from achieving what you want each day • Workable solutions for gradual improvement and sustained results

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